![]() We understand that XYZ Corporation can provide tools for 10% less than other competitors. This would include detail of the information being shared.įor instance, the body may be something like this: The body of the letter explains in detail all aspects of what is being communicated. The body of the letter is where the bulk of the information is shared. I am writing today to further explore a vendor relationship with XYZ Corporation. It is a summary in a sentence or two that explains the goal of the letter.įor example, an introduction may be something like: The introduction section introduces the subject of the letter. The first few sentences of a letter are introductory. Some people have sensitivities to what name is used in addressing them so be sure to take the time to identify the person’s most commonly used name.įor example, if the person’s name is Robert, try to find out if he goes by Robert, Rob or Bob. The salutation is the formal way of addressing the person.Ĭommon salutations are Dear or To Whom It May Concern. The address of the person receiving the correspondence includes a formal name, street address, city, state, and zip code.ĭon’t forget to double-check the spelling of the person’s name.Ī misspelled name is careless, unprofessional and can negatively impact the response to the letter. This is important for correspondence that may be kept for future reference. The date is a critical piece of information documenting when the correspondence was sent. The date is put at the top of the page for any business communication. So what are the seven parts of a business letter? 1. If a formal letterhead is not available, the name of the company with address, contact phone number, and email should be printed on the top center of the paper. This includes proofing the letter for content clarity and typos.Īll business letters should be printed on the business letterhead. In many cases, the business letter is the first impression so it is important to ensure the content is accurate and free from errors. Make sure the substance is clear, specific, and to the point so the reader can make a quick assessment of the letter. ![]() When drafting a letter, the author should assume that the reader has limited time and that they are looking for the bottom line and how it relates to them. ![]() It is important to know the audience so the tone of the letter can be professional but not overly formal. The business letter is a little more formal than other written business communications such as email, memos, or text messages. Understanding the proper business letter format, the parts of a business letter and practicing writing is key to effective business correspondence. Written communication to customers, vendors, or other businesses is a developed skill that requires practice. Writing a professional business letter is a vital part of business communication.
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